TOX Pressotechnik India
How TOX Pressotechnik India Transformed Employee Expense Management with CashBook
Industry
Manufacturing
Headquaters
Pune, Maharashtra
Size
51-200 employees
Key Takeaways
Real-time Expense Control: TOX eliminated weeks-long reimbursement delays by deploying digital UPI wallets for over 150+ employees, enabling instant field expenses and vendor settlements.
Enterprise-Scale Digital Adoption: Successfully onboarded and KYC-verified nearly 150+ users across engineering, procurement, and admin functions, proving that precision manufacturers can digitize petty cash at scale.
Audit-Ready Financial Trail: Every transaction from courier bills to travel bookings is now automatically tagged with merchant details(using merchant codes) and GST information, eliminating manual reconciliation headaches.
Lean Working Capital Management: TOX maintains just-in-time liquidity with controlled float management, keeping only what's needed for daily operations without tying up excess cash.
Zero Cash Box Operations: Completely eliminated physical petty cash boxes across multiple field locations, reducing theft risk and improving employee morale.
About Company
TOX Pressotechnik India is the Indian subsidiary of the German engineering powerhouse known for precision sheet-metal joining technology, TOX-Clinching systems, and press drives. Operating from their facility in Pune's Ambadvet industrial zone, TOX serves demanding automotive OEMs and Tier 1 suppliers who require zero-defect quality and cost-efficient operations. The company's focus on precision forming technology positions them at the intersection of advanced manufacturing and stringent quality standards that characterize India's growing precision engineering sector.
India's precision manufacturing sector is experiencing remarkable growth, with the market expanding at over 13% annually and expected to reach significant scale by 2027. The industry encompasses automotive components, aerospace parts, and industrial machinery requiring tight tolerances and advanced technical capabilities. However, manufacturers face persistent challenges including skilled workforce gaps, infrastructure constraints with high logistics costs, and the need for stringent quality control as components become increasingly miniaturized. The sector's operational complexity extends beyond production; field engineers, procurement teams, and technicians require constant access to funds for travel, small parts, vendor coordination, and logistics, creating unique expense management requirements.
Challenges
Before implementing CashBook, TOX India's finance team was struggling with a web of operational inefficiencies that rippled through every level of the organization. The manufacturing environment demanded agility; engineers needed parts immediately, procurement teams faced urgent vendor requirements, and admin staff juggled multiple logistics providers; but the traditional petty cash and reimbursement system created friction at every turn. Employees were forced to carry physical cash or use personal funds, waiting weeks for reimbursements while the finance team drowned in paper receipts and untagged transactions. The lack of real-time visibility meant that spend patterns were invisible until month-end, making proactive budget management impossible. For a precision manufacturer operating in a competitive market where operational efficiency translates directly to profitability, these financial bottlenecks were more than inconvenient; they were compromising the company's ability to respond swiftly to customer demands and maintain the lean operations that their business model required.
The cumulative effect of these challenges was creating a silent drag on operational velocity. Field engineers hesitated to make necessary purchases knowing they'd wait weeks for reimbursement. The finance team spent valuable hours chasing receipts and manually categorizing hundreds of transactions. And perhaps most critically, management lacked the real-time financial visibility needed to make informed decisions about working capital allocation and departmental budgets. In an industry where precision extends beyond product specifications to every aspect of operations, TOX recognized that their expense management system needed a fundamental transformation to match the operational excellence they demanded on the production floor.
Solutions
CashBook deployed a comprehensive digital expense management ecosystem specifically tailored to TOX's enterprise-scale manufacturing operations. Understanding that precision manufacturers require both operational agility and financial control, the solution focused on eliminating manual touch points while building robust governance rails that finance teams could trust. The implementation centered on UPI-based digital wallets as the foundational infrastructure, replacing fragmented cash systems with unified, traceable financial flows that gave employees instant spending power while maintaining complete visibility for supervisors and finance personnel. The Virtual Account structure ensured centralized funding while distributed wallets enabled decentralized execution, striking the perfect balance between control and empowerment that manufacturing environments demand.
"Cashbook has significantly streamlined our expense management process. The platform made employee reimbursements faster and more transparent, greatly improving our overall efficiency"
~TOX Pressotechnik India Team
The transformation went beyond technology deployment to fundamentally reimagine how expense management could function in a modern manufacturing enterprise. Every component of the solution addressed a specific pain point identified during TOX's pre-implementation audit. The enterprise-scale wallet infrastructure meant no employee was left behind; from senior engineers managing complex field operations to admin staff.
Impact
The transformation that CashBook delivered to TOX extended far beyond simple digitization, it fundamentally rewired how the company managed financial operations across its entire manufacturing ecosystem. Within the first month of deployment, the change was visible across departments. Field engineers reported higher job satisfaction as out-of-pocket expenses vanished overnight, replaced by instant wallet settlements that respected their time and eliminated reimbursement anxiety. The finance team experienced what one manager described as "breathing room", month-end closings that had previously consumed days of manual reconciliation now happened in hours, with clean, categorized data flowing automatically from wallets into accounting systems. Management gained something that had been missing entirely: real-time financial visibility that enabled proactive decision-making rather than reactive month-end reviews.
The operational velocity improvements were matched by equally significant gains in financial control and working capital efficiency. TOX's finance team now operates with a level of precision that mirrors the company's manufacturing capabilities. Live dashboards display spending patterns by department, category, and individual employee, enabling budget managers to identify trends and anomalies as they happen rather than discovering overruns weeks later. The just-in-time float management model means that working capital is deployed exactly where and when it's needed, without excess cash sitting idle in multiple petty cash boxes or awaiting reimbursement in employee pockets.
Industry Application
Industry Benefits for Precision Manufacturing
TOX's successful transformation with CashBook reveals a blueprint that resonates across India's precision manufacturing sector. The challenges TOX faced distributed operations, field-heavy workflows, stringent compliance requirements, and the need to balance operational agility with financial control are not unique to them but are instead defining characteristics of modern manufacturing in India. As the sector grows at double-digit rates and integrates into global supply chains, manufacturers are discovering that operational excellence must extend beyond the factory floor to encompass financial processes that enable rather than hinder business velocity.
These benefits address the unique operational realities of precision manufacturing where production excellence must be matched by supporting process efficiency. In an industry facing skilled workforce shortages, the employee experience improvements from eliminating reimbursement delays can meaningfully impact retention in competitive talent markets. For manufacturers managing complex supply chains with just-in-time delivery requirements, the ability to settle vendor payments instantly can mean the difference between meeting production schedules and missing them. And in a regulatory environment where GST compliance and audit readiness are increasingly critical for securing OEM contracts, the systematic documentation captures that UPI expense management enables shifts compliance from a cost center to a competitive advantage.
Book a demo today to understand how CashBook UPI wallets can help you transform your business expense management and track all your employee expenses seamlessly.
